Every feature. Every plan. That is the pricing model.
Capstan is the cloud HRIS we build at PeopleCap: people, leave, attendance, onboarding, documents and workflows, the whole product, free for teams up to 20. Above that, one flat per-seat price includes every module. The only thing you ever pay for is headcount, never a feature. Its one line is Your people, anywhere.
Start free at usecapstan.comCapstan is the cloud HRIS (HR software) that PeopleCap builds, at usecapstan.com. It runs people, leave, attendance, onboarding, documents and workflows, with all 14 modules included. The whole product is free for teams up to 20, then one flat per-seat price above that. Data is hosted in the EU, and no AI evaluates your people.
The pricing model we ended
The category's playbook is simple: slice one product into Basic, Professional and Enterprise, put the features you actually need behind the higher tier, then sell them back to you. Quote-only pricing, "contact sales" walls, per-module bundles you cannot unbundle.
Capstan is never gated. Free and Growth carry the same features, so a plan changes how many people you can have and whether you are billed, never what the software does. The pricing page is public, complete, and version-controlled: when a price changes, the change and its date are public, and existing customers get notice, not surprises. Pricing is flat and in two currencies, US dollars everywhere and rupees in India, published in full, never behind a quote call.
The core, free for teams up to 20
This is on every plan, because it is the whole product. If a feature here ever carries a price, that is a mistake to report, not a tier to buy.
People and org
One directory for employees and contractors, across entities and countries, with the org chart and reporting lines kept current. Every other screen reads from it.
Leave and attendance
Leave policies with accruals and carry-over, holiday calendars per location, and attendance that takes two taps rather than a biometric terminal. Leave that understands Berlin and Bengaluru are different places.
Onboarding and exits
Checklists that start from the joining date, documents collected with expiry tracked, and an exit that closes access before it closes the record.
Documents, letters and self-service
Letters generated from the record rather than retyped, approvals from the notification itself, self-service for your team, and an append-only activity log your admin can read and export.
Fourteen modules. All included.
Every module is included at no extra charge, and switches on inside the app. Free teams up to 20 have them too; above 20 they come with the single per-seat plan. No separately priced add-ons, no per-module bills.
Payroll partner integration
Capstan compiles every payroll input it already holds, attendance, leave, overtime, comp, expenses, prorations, and hands a clean, documented export to your payroll partner. The statutory maths is theirs; the system of record is ours.
Hiring & contractors
Contractor Management and Recruitment / ATS: hire, onboard and pay the people who are not on payroll.
Performance, pay & engagement
Performance & OKR, Compensation & Equity and Engagement: reviews, pay and grants people can watch vest, and a read on how the team is doing.
Time, spend & projects
Time & Attendance (advanced), Expenses & Travel and Timesheets & Projects: shifts, spend and billable time.
Services & analytics
Helpdesk, Learning (LMS), Asset Management and Advanced Analytics: the services layer, with reporting that narrows who can see what, never a dashboard that judges anyone.
Alumni Access
Former employees keep self-serve access to their own payslips, letters and tax documents, on their personal email, long after the work address is gone. No HR ticket, no re-request queue, a rarity in the category.
Every module publishes what it does not do, and the single per-seat price sits on Capstan's public pricing page. We do not restate prices here: they are flat in US dollars or rupees and kept under version control on Capstan's own site.
Trust as architecture, not a promise
Five guarantees, each enforced by how the software is built rather than by a line in a policy, and set out in full on Capstan's security overview.
One region, in the EU
Your data and compute are hosted in the European Union: a single, self-contained region, not a shared cloud.
Your export
Export everything, any time, in open formats, even if you owe us money, even on your way out.
Your keys
Compensation, national IDs and bank details carry per-tenant envelope encryption, AES-256-GCM keys wrapped by a region master key. Deletion crypto-erases those keys, so the data is unreadable, not just flagged.
No password to steal
Sign-in is passwordless: a one-time email code, with MFA and IP restriction available.
No AI judging your people
Capstan includes an optional assistant that drafts, answers and does routine admin, off by default, and it never evaluates, scores or ranks anyone. Analytics can only ever narrow who sees what, never widen it, and small groups are suppressed so no individual is re-identified. Structural, not a slogan.
Free HR tools and guides from Capstan
Capstan publishes a set of free calculators and plain-English guides, useful whether or not you run the software. A few we point people to often.
CTC breakdown calculator
Split a cost to company into take-home, allowances and deductions.
Gratuity calculator
Work out the gratuity payable under Indian rules, in seconds.
ESOP vesting calculator
Model a grant, its vesting schedule and what it is worth over time.
HRA exemption calculator
Check the house rent allowance you can claim as exempt.
HRIS vs HRMS vs HCM
What the three terms actually mean, and which one you need.
Hiring employees in India
The compliance, payroll and paperwork of hiring in India, explained.